Project Overview
The Royals, a leading creative agency based in Cremorne, required a modernised video conferencing system that would cater to the diverse needs of their staff and clients. With a mix of existing hardware already in place, the challenge was to integrate new technology seamlessly, ensuring a flexible and user-friendly BYOD (Bring Your Own Device) solution.
Hypervisuals was engaged to design and implement a system that allowed staff to connect quickly and reliably, whether using a company-issued laptop or a personal device.
Objectives
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Upgrade the meeting space to support reliable video conferencing.
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Integrate existing equipment with new technology to maximise value.
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Enable true BYOD functionality for staff and clients.
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Ensure the system remained intuitive and easy to operate for all users.
The Solution
Hypervisuals designed a hybrid conferencing solution that combined new hardware upgrades with existing AV infrastructure. The system included:
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USB-C Conferencing Hub: A single, centralised hub provided simple “one-cable” connectivity, giving users instant access to the room’s display, audio, and camera.
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BYOD Connectivity: Both wired and wireless options ensured users could join meetings using their own laptop or device with minimal setup.
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Optimised Audio: ClearOne ChatAttach microphones were installed to deliver wide-area pickup and clear voice intelligibility across the table.
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Visuals & Displays: Existing screens were retained and enhanced with updated connections for improved compatibility.
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User-Friendly Control: A streamlined interface allowed effortless operation without the need for technical support.
Outcome
The new system successfully delivered on all project goals:
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Plug-and-Play Simplicity: The USB-C hub enabled one-step connection, reducing setup time and eliminating confusion.
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Crystal-Clear Audio: ClearOne ChatAttach microphones provided excellent coverage and intelligibility for group conversations.
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Cost-Effective Upgrade: By combining existing and new equipment, The Royals achieved a future-ready system without unnecessary expense.
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Flexibility: The system now supports multiple conferencing platforms, adapting to different user preferences and client needs.
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Improved Collaboration: Teams benefit from reliable, high-quality video calls that enhance communication with both local and remote participants.
Client Impact
The Royals’ team reported greater confidence in hosting client meetings and internal workshops. The system’s BYOD flexibility — powered by the USB-C hub and enhanced by ClearOne microphones — has empowered staff to connect seamlessly, making collaboration more natural and efficient.
